Friday, December 20, 2013

Friday Tip: Invite your team members to some of your projects and communicate through tasks!

Everyone's day equals 24 hours, that's an undeniable fact, very often we are so crazy busy that we can't even find enough time to rest (sounds familiar?). In one of my interviews Jason Womack) puts it this way:

"I remembered it really started going downhill when I started training myself to sleep 4 hours a night. I knew something had to change because it wasn't sustainable."

Don't try to train yourself in sleeping less. Find out how others can help you out and do fantastic things together!

Team

It's impossible to do everything by yourself, remember - highly successful people in the world such as Sir Richard Branson, Bill Gates, Warren Buffett, and many others... don't rely only on themselves. It's not that you should hire hoards of people, but get into habit of delegating tasks to others, work collaboratively, and enjoy the benefits of a job done in a group.

Invite team members to your projects. Here's how you can do it

Team

  • When you click on one of your projects, you'll see there is a "people in project" icon on the bar below your tasks.
  • Here you can see those who share the project with you
  • You can invite them by either choosing their name from the list, or you can invite someone by typing their email address
  • Nozbe will send the invitation on your behalf
  • Once they have been invited, you can see the status of your invitation (invited/accepted)

It's amazing how efficiently you can work and communicate with your team in Nozbe. You've got your "common space" to work on things. Away from email and other distractions. You can comment with your Evenote notes or Dropbox files if you need to. You can add URL address, youtube video, short checklist, basically anything you want.

If you want to find out more about collaboration, go to the fifth step of the 10 Steps to Ultimate Productivity Course

Friday, December 13, 2013

Friday tip: Are your tasks big and scary? Slice them to pieces and get them done one by one!

To put it simply, a project requires more than one step to be completed. Projects can vary from e.g.: "Birthday for my brother" to "Presentation for a meeting". In this case my projects require organizing a birthday party for my brother, and prepare slides and speech for the presentation.

The too-big-task trap

It’s easy to fall into the trap of adding a project as one task... and as a result the task grows in our eyes and becomes almost insurmountable. That's why if something requires more steps, make it a project and divide it into small, actionable steps. In Nozbe that's easy. Even if you've created one task that in fact needs more steps to be accomplished, you can easily convert it into a project.

Converting tasks into projects

convert tasks to projects

  • click on the task you want to convert into a project
  • open the details by clicking on the project's name in the task view
  • scroll down and tick "convert this task to a project"
  • if you have comments in the task they will be attached to the project you've just created
  • it's that easy :-)

What else can you do with your projects?

As your project list grows you may want to group some projects together. To each project you can assign a label. We think labels are more useful than creating sub-projects, and sub- sub-projects. Thanks to labels you can filter out your projects and decide how many of them you want to see at once.

Michael's note: Let me give you an example - I currently have 59 active projects in Nozbe, grouped in 7 labels and some projects have 2 labels assigned to them. I have a special "just-do-it" label which I attach to the most urgent projects at the moment.

Apart from labels you can set and change colors of your projects to make them stand out from your project list :-)

Reference material:

You can attach to tasks all of the reference materials you collected. You can simply comment on a task with a file, image, Youtube video, Evernote note, Dropbox file, basically whatever you want.

And how do you manage your projects in Nozbe?

So here it is. Quick tips on how you can manage your projects in Nozbe. Convert tasks into projects, group them with labels, change their colors and collect your relevant reference material. Knowing this, you'll become a master Project manager. Good luck!

In the comments below let us know how you manage your projects and share your experiences with your fellow Nozbe users! Thanks! Let's discuss this!