Email to Nozbe - tips and tricks how to implement email-powered GTD

New Important update (31 Mar ’09): The most up-to-date artcile about Email to Nozbe is available here

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Important update: Due to some problems with certain email services we’ve introduced a new default email domain address (and I’ve updated this article):

nozbe.us for sending emails to Nozbe. The old domain of box.nozbe.com still works though.

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Two days ago I announced that Nozbe – your favorite Getting Things Done tool is now fully integrated with your Email account – you can both:

• Send our actions and notes FROM Nozbe TO any email address
• Send actions/tasks and notes from your Email application to your Nozbe account.

Nozbe users instantly started to use this new feature and we got amazing feedback and are happy to see how everyone wants to improve their productivity by integrating email with Nozbe.

However, we’ve noticed that not everyone was successful with this so I decided to write five essential things you should keep in mind while sending your actions/tasks/notes to Nozbe.

Tip 1 – use the correct Nozbe email address – NOZBE.US

Many of you tried to send emails to @Nozbe.com but it’s not how it works – you should send to NOZBE.US – otherwise you will receive an undeliverable message error.
So again, your personal email address will look like this:

Tip 2 – remember about the dots between your Nickname and PIN (and project)

If you send your email like this: “NicknamePIN” or “Nickname_PIN” – this wil not work.

You should use the dots:  Nickname.PIN
and when you want to add your project name: Nickname.PIN.Project_name

So again, your email address is:

Tip 3 – when adding tasks/actions – remember to list them with an asterisk (*) and put the word “task” in the subject line

When listing your actions in an email, each of these tasks should start with an asterisk and a space like:

• clean the room
  

• do something else

Otherwise it won’t work. Also remember that your subject line must contain the word “task”. Here’s a screenshot of a properly written email to Nozbe:

Tip 4 – Be patient – sometimes it takes several minutes for your notes/tasks to appear in your Nozbe account.

It’s not our fault. Your email goes through different servers when being sent to your Nozbe account so sometimes they can stall the message for some time. Take a moment, if your email has been properly written – its contents will be added to your Nozbe account.

Tip 5 – forward email to your Nozbe as your reference material – it’s the coolest thing!

Got a message that is crucial for your project? Just hit “forward” and forward it entirely to your Nozbe account. It’s really a great time-saver. I’m using this feature all the time and now I just don’t have to switch to my browser to open Nozbe, I just email it and will process it later!

Here’s how I foward user testimonials to my Nozbe notes:

The Email to Nozbe feature is a great thing. I’m enjoying it a lot and I’m happy others are sharing my enthusiasm – use it and you’ll be happy and productive.

Of course, if you still have problems with this feature, don’t forget to visit our friendly Nozbe forum or leave me a comment below this post. Thanks and enjoy!