Tuesday, April 22

Integrating your Nozbe Calendar with iCal. A step-by-step guide.

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

One of the most frequent questions I come across in my professional life as Nozbe’s CHO is:

“Does Nozbe integrate with iCal, and how?”

Well, it does not. At least not directly. We do pal on it in the future. However…

Nozbe iCal integration

Linking to iCal... through gCal :-)

There is a known and well-working solution that helps you make the most of calendar integration and this is what I would like to suggest. It certainly won't work for all, because not everyone either uses or likes Google Calendars but those who do should be quite happy with it.

Start with Google Calendar

Most of our Google Calendar users have their Calendars linked to Nozbe what helps them be more organized and integrated with things they do. For those not familiar with it, here is a link to our Help Page on how to do it easily. In short, you need to go to your Nozbe Calendar, use the link/button found there and authorize your Nozbe access to your Google Calendar, keeping in mind to have the newly formed sub-calendar marked as active.

Instructions for your Mac

Having done that you are on your way to have the Google Calendar working with your iCal in Nozbe. As per default, Google only synchronizes the main Calendar into iCal, but you can change the settings in your Google Calendar to also include sub-calendars improving the experience. That is your key to success. Here is how Googles describes the integration on their site.

In short, you need to:

  1. Enter your system preferences on your Mac

  2. Go into “Mail, Contact & Calendars” and select "other"

  3. Choose to “Add a CalDAV account.”

  4. Type your entire email address as the “User Name.” provide your Gmail password and in the server address www.google.com. Then click “Create.”

  5. Once the calendar is created, open iCal and select “iCal” and then “Preferences” from the bar at the top left of the screen.

  6. From the Preferences window, select “Accounts” and then “Delegation.” Check the boxes next to the calendars you wish view.

Note: the last step allows you to see the sub-calendars. Please do not forget to make it happen.

Instructions for iPhone or iPad

For those using iOS devices, the matter is a bit more complex, but also doable. Please take a look at this instruction provided by Google. The steps are essentially the same, except for that part of making the sub-calendars synced you will need to do the following as well:

  1. if you are just regular Gmail user go to Google Sync Select web site on your mobile browser and select which calendars you wish to include and save the change.

  2. if you are Google Apps user you will need to go to Google Mobile Sync Settings instead, and also select calendars to be displayed and save the changes.

Trust me, I know it works because I have this up and running both on my iPhone and iPad and integrated with Nozbe. It works very well.

Thursday, April 17

Nozbe 1.9.2 release with Box integration and Dropbox improvements

Written by Piotr (Nozbe Chief Marketing Officer)

Today we are very happy to introduce you to our newest update: Nozbe 1.9.2.

With lots of improvements, bug-fixes and some great additions for all your devices. The latest release takes your Nozbe experience one step further to help you get even more done with your favorite apps like Dropbox and Box.

Special offer! Get our latest version of Nozbe and upgrade or extend your account using coupon code EASTER2014 and save up to 40% off our monthly prices!

Nozbe_new_version_192

Let's take a quick sneak peak into the most important additions to Nozbe in this update.

Attach files from Box in our desktop Nozbe apps

Now you can simply choose a file in your Box and attach it as comment to any task you'd like. Easy. That's available for Nozbe desktop and app.nozbe.com version for now. Enjoy!

Attach files directly from the native Dropbox app

We are adding widget support so that adding files from Dropbox to your projects in Nozbe has never been easier. For your comfort and better experience files are being linked directly to Nozbe from your Dropbox native app on your mobile device. How cool is that?

Automatic updates now also on Windows platform

Downloading the new release every time has now finished! From now on, your latest Windows app will update automatically to the newest Nozbe versions much like the rest of our platforms. All releases will be updated over the air for everyone, so just update Windows client to 1.9.2 and enjoy productivity even larger!

Lots of fixes and small, but important improvements

Nozbe 1.9.2 is not an automatic update, unless you have automatic updates from your App Store, you'll need to get your latest Nozbe for your platform here.

All fixes and improvements brought to you with the latest release are listed in the complete change log that you can find on our test blog.

Don't wait! Be more productive and download the newest version 1.9.2 for your platform.

Enjoy the newest 1.9.2 release and let us know how it works for you. Feel free to post comments below! Thanks for being the most amazing Nozbe users ever!

P.S. The special offer expires on Thursday, April 24th after Easter, so hurry up and upgrade or extend your account using coupon code EASTER2014 and save up to 40% off our monthly prices!

Monday, April 14

Heartbleed security bug didn't affect Nozbe users

- by Michael Sliwinski, CEO and founder

You have probably heard by now - "Heartbleed" is currently top of the list. It is the name of a bug in security software installed on most of Internet's servers - and it caused a big problem for all of us - it could enable an intruder to sniff your secure connections to your favorite services and even possibly discover your login credentials. It was really a spooky thing when it was uncovered but hopefully we have some good news to share with you.

The Good News for Nozbe users

Nozbe servers were NEVER vulnerable to "Heartbleed" bug

Yes, your login credentials to Nozbe have been safe at all times. Our servers were never vulnerable to this bug.

What it means: while we encourage you to change your password to Nozbe every now and then, you don't have to do it. You are safe. Your data is completely safe with us.

Technical details: Our current Nozbe servers are running a conservative version of OpenSSL (0.9.8) which is automatically patched and was never vulnerable to "Heartbleed" bug, which on the contrary affected OpenSSL installations of 1.x branch.

The future for Nozbe users

New server infrastructure

We're preparing to migrate to a newer, faster and more powerful server infrastructure in the upcoming weeks. The newer servers are running OpenSSL 1.X so we've made sure they're patched, safe and bullet-proof secure. Moreover, our newer servers will have additional layers of security to make sure you're safer with Nozbe than with your online bank, seriously :-)

Two-step verification coming soon

To take security in Nozbe to even a higher level, we'll be introducing two-step verification option for all Nozbe users later this year. We're planning to introduce it together or soon after we've released the upcoming Nozbe 2.0, to make your Nozbe experience even more comfortable as a whole.

Security of your Nozbe data is our lifeblood

We're a small software company running a piece of productivity software that helps more than 200.000 people worldwide to organize their life every single day. We've been running our service for more than 7 years now (which is ages long in the Internet years) and we're planning to keep running it for many years to come (hopefully forever?).

Although we are small, thanks to the fact that many of you are paying customers, we are highly profitable and we keep reinvesting the profits in improving our server infrastructure, highest data security available and many layers of backups to make sure you won't loose your data.

In the meantime...

While you are safe with us and you don't have to change your Nozbe password because of the "Heartbleed" bug, we do encourage you to change the passwords to the other services you use like Gmail, Evernote, iCloud and others - just to make sure.

What is also important, if you're running a service that provides SSL connection which was affected by this bug, make sure to check if your server is patched and re-issue a new private key for your SSL server and based on that, install the SSL certificate again. You will be 100% sure that everything is fine then.

We are very glad that you are a Nozbe user and we want to thank you for trusting us to help you manage your life. Have a great, productive and safe week!

Tuesday, April 8

Our new Nozbe Help Page

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

We have just released the newest version of our Help Page. It is our final proposal to the community and we hope to hear your feedback. Its entirety has been composed and designed by our Support Team with assistance from the Tech Team.

Check out our Nozbe Help Page

We really appreciate your opinion, constructive criticism and overall feedback as we want to make sure that the Help Page is efficient and that it delivers the best user experience available. It's not art, it's science - it needs to be practical and clear for you.

nozbe_helppage

That's why, I would really ask you to give it a moment and browse/read through Nozbe Help Page and let us know if you agree with the direction it is going to make the most of it and get full experience guaranteed.

As Rafał has written here this is very important to us, as well as to you, and without your feedback it will be hard for us to meet your expectations, to make it truly GREAT.

Please go to www.nozbe.com/help

What do you think?

Friday, April 4

Dealing with Inbox - easier said than done.

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

Inbox seems to be an easy and straightforward matter. Although it is one of starting points for a good Getting Things Done system, many turn out to be confused by it. As it lies at heart of GTD methodology, it is essential to grasp it. This aspect is not only Nozbe related, it has to be considered in a wider perspective.

Nozbe_inbox

Most frequent problems in using inboxes and some ways to solve them!

I have decided to write about Inbox, because we do get a lot of questions about it, particularly from new Nozbe users. Although I think our long-time users can also benefit from it.

Recently, I received an e-mail from someone complaining that our e-mailing system is obsolete. Why? Because he has to log in between several e-mail addresses and filter down what goes to Nozbe as actionable.

I simply could not understand why one would maintain all those different e-mails separate. For instance, Google mail has a wonderful ability to link other mailboxes, to have them automatically tagged by their origin and also the ability to respond as if you were in fact replaying from the original e-mail address (take a bit of configuring but once set works like a bliss). I do that and it makes my life way easier. I do also know other e-mail systems have this capability as well. Why complicate your own life so much?

Thanks to such options as labels, I get my inbox/es to zero almost every single day. If I had to relog between all of the (3 work related, 3 related to my profession but not work, and 4 private ones) e-mail accounts I would be sure to loose my mind, concentration and plenty of time in the process and of course ability to e-mail tasks into Nozbe would be, as the person implied, obsolete.

Too many inboxes? Simply consolidate!

Most of us, just like Michael have more than one inbox. Many, if not all, have several e-mail addresses, Evernote, tools for reading etc. All of them serve us to collect things in as we go along.

One important distinction between them and Nozbe's inbox is that the latter ought to be used for actionable matters. Other inboxes should serve more as "a place to put stuff".

Forwarding into Nozbe every single e-mail, every single document, every article or whatever else you stumble across is fine, when you do not have much to do and do not mind going though hundreds of junk items just to get to the ones you really should act on. But why not simply optimize yourself? Why not cut down to 3-4 inboxes in total? And use one Nozbe inbox for actionable items only?

Steps to deal with email and physical inboxes:

  • All of the actionable e-mails which come to your priority email inbox - forward to Nozbe - they'll be converted automatically to tasks
  • All of the junk mail. - delete.
  • E-mails that need to be forwarded to someone - simply pass along
  • Rest of the emails - archive - you'll be able to find them later.
  • Finally, paper documents from your physical inbox - process them - decide what to do (scan, destroy, attach to tasks...)

Once in Nozbe Inbox - process each task one by one - move them to appropriate projects or use a 2-minute rule to get the easiest tasks done right then.

At Nozbe, we believe that the higher your number of inboxes, the greater the chance of losing track and drifting off course. The more time you let slip away for unproductive and disruptive matters such as logging in between alternate accounts and searching for items, the less you will have for what really needs doing.

Sharing your inbox is not such a great idea

I get one other question once in a while, that is: "you used to allow for Nozbe Inbox to be shared. Why can't I do it anymore?"

The answer is simple. It was an experiment and some time after we have implemented it, we got lots of feedback telling that it lead to multitude of problems for users. Personally, I really do not think you should share your Nozbe inbox when you do not tend to share your e-mail. Your inbox is your mess - deal with it :-)

If you need to share some tasks from your Nozbe inbox, move them to an appropriate "shared" project.

Even when you do have a series of on-shot actions, they still lead you to something larger e.g. to improving your home. Why not then create a project "household errands" or similar in Nozbe? Letting others into your inbox by sharing it can lead to much confusion, especially when they will start to dump in all their incoming things there as well. Pretty soon you will end up with gigantic, leading-nowhere place, that you can't even clean up without assistance of others. And that is more than counter-productive, wouldn't you agree?

Ok, what's next?

To sum up, just make your own life easier. Do not jump between accounts, when that can be avoided. Do not share what is private - Nozbe guarantees you that. Believe you will end up more clear on what YOU have TO DO, as opposed to distracting yourself with matters that do not directly need your awareness. That all can lead you to be more productive and achieve your goals easier.

Check out our course!

Michael talks about inboxes in lesson 1 of our "10 steps to ultimate productivity" course - make sure to check it out (as well as the rest of our course):