Monday, April 14

Heartbleed security bug didn't affect Nozbe users

- by Michael Sliwinski, CEO and founder

You have probably heard by now - "Heartbleed" is currently top of the list. It is the name of a bug in security software installed on most of Internet's servers - and it caused a big problem for all of us - it could enable an intruder to sniff your secure connections to your favorite services and even possibly discover your login credentials. It was really a spooky thing when it was uncovered but hopefully we have some good news to share with you.

The Good News for Nozbe users

Nozbe servers were NEVER vulnerable to "Heartbleed" bug

Yes, your login credentials to Nozbe have been safe at all times. Our servers were never vulnerable to this bug.

What it means: while we encourage you to change your password to Nozbe every now and then, you don't have to do it. You are safe. Your data is completely safe with us.

Technical details: Our current Nozbe servers are running a conservative version of OpenSSL (0.9.8) which is automatically patched and was never vulnerable to "Heartbleed" bug, which on the contrary affected OpenSSL installations of 1.x branch.

The future for Nozbe users

New server infrastructure

We're preparing to migrate to a newer, faster and more powerful server infrastructure in the upcoming weeks. The newer servers are running OpenSSL 1.X so we've made sure they're patched, safe and bullet-proof secure. Moreover, our newer servers will have additional layers of security to make sure you're safer with Nozbe than with your online bank, seriously :-)

Two-step verification coming soon

To take security in Nozbe to even a higher level, we'll be introducing two-step verification option for all Nozbe users later this year. We're planning to introduce it together or soon after we've released the upcoming Nozbe 2.0, to make your Nozbe experience even more comfortable as a whole.

Security of your Nozbe data is our lifeblood

We're a small software company running a piece of productivity software that helps more than 200.000 people worldwide to organize their life every single day. We've been running our service for more than 7 years now (which is ages long in the Internet years) and we're planning to keep running it for many years to come (hopefully forever?).

Although we are small, thanks to the fact that many of you are paying customers, we are highly profitable and we keep reinvesting the profits in improving our server infrastructure, highest data security available and many layers of backups to make sure you won't loose your data.

In the meantime...

While you are safe with us and you don't have to change your Nozbe password because of the "Heartbleed" bug, we do encourage you to change the passwords to the other services you use like Gmail, Evernote, iCloud and others - just to make sure.

What is also important, if you're running a service that provides SSL connection which was affected by this bug, make sure to check if your server is patched and re-issue a new private key for your SSL server and based on that, install the SSL certificate again. You will be 100% sure that everything is fine then.

We are very glad that you are a Nozbe user and we want to thank you for trusting us to help you manage your life. Have a great, productive and safe week!

Tuesday, April 8

Our new Nozbe Help Page

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

We have just released the newest version of our Help Page. It is our final proposal to the community and we hope to hear your feedback. Its entirety has been composed and designed by our Support Team with assistance from the Tech Team.

Check out our Nozbe Help Page

We really appreciate your opinion, constructive criticism and overall feedback as we want to make sure that the Help Page is efficient and that it delivers the best user experience available. It's not art, it's science - it needs to be practical and clear for you.

nozbe_helppage

That's why, I would really ask you to give it a moment and browse/read through Nozbe Help Page and let us know if you agree with the direction it is going to make the most of it and get full experience guaranteed.

As Rafał has written here this is very important to us, as well as to you, and without your feedback it will be hard for us to meet your expectations, to make it truly GREAT.

Please go to www.nozbe.com/help

What do you think?

Friday, April 4

Dealing with Inbox - easier said than done.

Written by Delfina (Nozbe Support - CHO - Chief Happiness Officer)

Inbox seems to be an easy and straightforward matter. Although it is one of starting points for a good Getting Things Done system, many turn out to be confused by it. As it lies at heart of GTD methodology, it is essential to grasp it. This aspect is not only Nozbe related, it has to be considered in a wider perspective.

Nozbe_inbox

Most frequent problems in using inboxes and some ways to solve them!

I have decided to write about Inbox, because we do get a lot of questions about it, particularly from new Nozbe users. Although I think our long-time users can also benefit from it.

Recently, I received an e-mail from someone complaining that our e-mailing system is obsolete. Why? Because he has to log in between several e-mail addresses and filter down what goes to Nozbe as actionable.

I simply could not understand why one would maintain all those different e-mails separate. For instance, Google mail has a wonderful ability to link other mailboxes, to have them automatically tagged by their origin and also the ability to respond as if you were in fact replaying from the original e-mail address (take a bit of configuring but once set works like a bliss). I do that and it makes my life way easier. I do also know other e-mail systems have this capability as well. Why complicate your own life so much?

Thanks to such options as labels, I get my inbox/es to zero almost every single day. If I had to relog between all of the (3 work related, 3 related to my profession but not work, and 4 private ones) e-mail accounts I would be sure to loose my mind, concentration and plenty of time in the process and of course ability to e-mail tasks into Nozbe would be, as the person implied, obsolete.

Too many inboxes? Simply consolidate!

Most of us, just like Michael have more than one inbox. Many, if not all, have several e-mail addresses, Evernote, tools for reading etc. All of them serve us to collect things in as we go along.

One important distinction between them and Nozbe's inbox is that the latter ought to be used for actionable matters. Other inboxes should serve more as "a place to put stuff".

Forwarding into Nozbe every single e-mail, every single document, every article or whatever else you stumble across is fine, when you do not have much to do and do not mind going though hundreds of junk items just to get to the ones you really should act on. But why not simply optimize yourself? Why not cut down to 3-4 inboxes in total? And use one Nozbe inbox for actionable items only?

Steps to deal with email and physical inboxes:

  • All of the actionable e-mails which come to your priority email inbox - forward to Nozbe - they'll be converted automatically to tasks
  • All of the junk mail. - delete.
  • E-mails that need to be forwarded to someone - simply pass along
  • Rest of the emails - archive - you'll be able to find them later.
  • Finally, paper documents from your physical inbox - process them - decide what to do (scan, destroy, attach to tasks...)

Once in Nozbe Inbox - process each task one by one - move them to appropriate projects or use a 2-minute rule to get the easiest tasks done right then.

At Nozbe, we believe that the higher your number of inboxes, the greater the chance of losing track and drifting off course. The more time you let slip away for unproductive and disruptive matters such as logging in between alternate accounts and searching for items, the less you will have for what really needs doing.

Sharing your inbox is not such a great idea

I get one other question once in a while, that is: "you used to allow for Nozbe Inbox to be shared. Why can't I do it anymore?"

The answer is simple. It was an experiment and some time after we have implemented it, we got lots of feedback telling that it lead to multitude of problems for users. Personally, I really do not think you should share your Nozbe inbox when you do not tend to share your e-mail. Your inbox is your mess - deal with it :-)

If you need to share some tasks from your Nozbe inbox, move them to an appropriate "shared" project.

Even when you do have a series of on-shot actions, they still lead you to something larger e.g. to improving your home. Why not then create a project "household errands" or similar in Nozbe? Letting others into your inbox by sharing it can lead to much confusion, especially when they will start to dump in all their incoming things there as well. Pretty soon you will end up with gigantic, leading-nowhere place, that you can't even clean up without assistance of others. And that is more than counter-productive, wouldn't you agree?

Ok, what's next?

To sum up, just make your own life easier. Do not jump between accounts, when that can be avoided. Do not share what is private - Nozbe guarantees you that. Believe you will end up more clear on what YOU have TO DO, as opposed to distracting yourself with matters that do not directly need your awareness. That all can lead you to be more productive and achieve your goals easier.

Check out our course!

Michael talks about inboxes in lesson 1 of our "10 steps to ultimate productivity" course - make sure to check it out (as well as the rest of our course):

Wednesday, March 26

Apple Store Ginza Event in Japan: Mobility, Collaboration and Inspiration

Hi, it's Michael, Nozbe CEO here. As you might have guessed from my Twitter feed, I'm in Japan now with my wife on a holiday. We are sight seeing Japan: Kyoto and Tokyo. Follow me on Instagram to learn more.

As Nozbe is my job... and my passion... and I'm in a far away country I love I decided to organize at least one Nozbe user event... and the great folks at Apple Store Ginza let me use their venue (fantastic auditorium) for such an event and I'll be speaking there this Friday, March 28. The event's seats were gone in less than 24 hours so I'm happy and humbled to be talking to a full hall of Nozbe users and press from Japan. And I'll be talking about three things:

Mobility, Collaboration and Inspiration

Mobility, Collaboration and Inspiration

  1. Mobility means: All of our Nozbe apps on all the platforms, and our new mobile-first approach with Nozbe 2.0 - and a live demo of an alpha version!
  2. Collaboration means: Communicating through tasks - how we're the only productivity software suite that truly enables this
  3. Inspiration means: Our 10-step course and Productive Magazine! (as well as Productive! Magazine Japan)

... and there will be a "one more thing", too :-)

If you want to know more about this and you live in Tokyo, Japan, I encourage you to visit Apple Store Ginza at 7:30pm local time. We'll try to find a seat for you. If you can't make it, I'll talk more about these three concepts next week on our blog.

For now let me leave you with this: 2014 is going to be an exciting time for Nozbe and our fantastic and productive users... and it will be focused around these three concepts:

Mobility, Collaboration and Inspiration

Are you in? :-)

Thursday, March 20

How to make your ideas happen with Scott Belsky in Productive! Magazine No. 18

I proudly present you the 18th issue of your favorite productivity-boosting magazine:

Productive Magazine 18

Read it on your:

...or simply read it on-line.

This issue's motto is:

(...)productivity isn’t some kind of chore or a means to an end, it’s a beautiful learning experience in and of itself. (Graham Allcott, "Extreme Productivity: 10 key lessons from a human lab rat".)

Scott Belsky on overcoming difficulties and obstacles

I met Scott (as well as Brian Tracy, who was featured in the previous issue of Productive! Magazine) at a conference in Finland. He is a great business leader, investor, and the author of the bestselling book Making Ideas Happen. Check out our interview as we talk about techniques that help inspire and motivate a team and about methods to overcome the resistance set up by bureaucracy, routine, and lack of motivation. You will also get to know what Scott thinks of e-mailing and company meetings.

Great articles

As always, our fantastic contributors prepared a whole set of articles for you. Susan Brennann, Tracy Parks, and Goncalo Gil Mata explore the techniques and good practices that will help you improve the way you work and manage your daily activities. James Tonn writes about weighing the pros and cons of caffeine on productivity, and Graham Allcott tells about the "extreme productivity experiments" he did last year. Laura Stack and {Augusto Pinaud](http://productivemag.com/18/the-costs-of-competence) shed some light on the way people want to do more stuff in less time and the consequences of this over-productivity trend.

How to charge your productivity batteries

We want to make Productive! Magazine maximally accessible source of inspiration and information. As for now you can read it on your PC, iPad, iPhone and mobile devices with Android.

Read it on your:

...or simply read it on-line.

As always, your favorite productivity magazine is sponsored by Nozbe - your favorite time and project management/collaboration tool for the Web, Mac, Windows, iPhone, iPad and Android.